What type of language should be used to clearly convey information in a police report?

Using simple words and an active voice in a police report is essential for effectively conveying information. Clarity and precision are paramount in law enforcement documentation. Simple language ensures that the report can be easily understood by a wide audience, including individuals who may not have a background in law enforcement or legal matters.

Active voice enhances readability and engagement, making it clear who is performing the action. For instance, saying "The officer arrested the suspect" is more direct and easier to follow than a passive construction like "The suspect was arrested by the officer." This straightforward approach helps prevent misunderstandings and allows for a more accurate interpretation of the report. Overall, opting for simpler language and an active voice supports the goal of ensuring that the information is accessible, clear, and effective in communicating the necessary details of an incident.